(all documents and applications to submit)

Procedures BEFORE the start date

【1】HR at Wako ( sends you a contract and a pledge by email (from CLOUDSIGN), so sign them digitally and reply to them by no later than the start date of employment.

【2】Please download and fill out the following required documents from a document list.
   *Print out→  (Paper submission list)

3)Dependent tax exemption form
5)Registration for Social Insurance
6)Consent Form(for Sharing Subscriber’s Premiums of the Fund)
11)Medical examination result (Mandatory to take 3 month before OR within one month from the start date)

<Only if you have dependents >
10)Dependent family member declaration/change
10-2)Living conditions questionnaire

<Only if you have a non-Japanese spouse>
10-3)National Pension Insurance System for the Class 3 Insured Persons Application for name in roman alphabet

Please prepare the following 4) 7) 8) 9) at your end.
4)Withholding tax statement
(issued by previous employers only if you have income since this year started)
7)Copy of Unemployment Insurance Certificate
8)Copy of Pension Booklet(should include a basic pension number)
9)Copy of Science & Technology Corporate Pension Fund membership certificate

Please send all the above necessary documents in paper form to the address below OR hand them out directly to the assistant before the start date.

RIKEN Center for Advanced Intelligence Project
Nihonbashi 1-chome Mitsui Building, 15th floor,
1-4-1 Nihonbashi, Chuo-ku, Tokyo 103-0027, Japan
Tel: 03-6225-2482

【3】Please download and fill out following 2 documents froma document list, and submit them in digital form by uploading to kViewer
User name=your RIKEN ID number (6 digits)
PW=sent by the separate email from

20)Website Research Staff Agreement
21)Application for permission to use an external information

Procedures ON or AFTER the start date

【4】Configure your RIKEN email (Outlook on the web in Office 365) via Okta (the integrated authentication system) and complete a forwarding setting.
・Check the account notification which you downloaded from the email titled ” the internal formalities for your start with RIKEN” for your ID and PW.
・Your Okta and AIR100 (Authentication Infrastructure System for RIKEN’s 100th anniversary) accounts will be activated on the first day of work.
(Okta/AIR100⇒Same ID&PW)
・VPN certificate will be sent to your RIKEN email within a couple of days of the start date.
*Instructions for VPN services

How to log in Okta

Okta includes
1) Box (cloud storage, file sharing)
2) Office 365
3) Slack

【5】After installing Riken VPN, please complete the following required online registrations.
*Riken VPN required

AIR100→JINJI-Application→Application / Registration

15)Registering a copy of your residence card (or passport)
・Upload both sides of your residence card even if one side is blank
If your stay is less than 3 months, upload copies of passport pages which show your name and birth date / a stamp of Landing Permission
*Only for foreign nationals

16)Bank account registration

17)Registering your address and emergency contact

18)Registering commuting route and method
*Commuting allowance (Apply within 15 days from the start date)

*Please register the following person as your proxy on JINJI-Application
Harumi SEO :172524 / Office of the Center Director

*Please submit the agreement to receive digitized salary slips (instead of paper ones)


AIP intranet HP

Antivirus software
*Only for Riken PCs

e-learning “Information Security”

COMMON (Riken Internal Website)